Bastian Solutions
  • Indianapolis, IN, USA
  • Full Time
  • Administrative

Overview:

The Accounts Payable Specialist will contribute to the corporate mission statement and the success of Bastian Solutions by completing accounting, administrative, and customer service duties while working as a team and helping the business be successful overall. 

 

Superior Performance Objectives:

  • Pay suppliers on time to receive supplier discounts
  • Excellent cost control on all expense accounts.  Help develop or revise the necessary corporate cost control policies and procedures
  • Timely execution of specific task list items and scheduled reports
  • Administrative duties performed in a timely manner
  • Demonstrates positive attitude, good communications, mutual respect, and teamwork among fellow employees
  • Consistently accurate and on-time transactional accounting
  • Cost savings and overall success of Bastian
  • Provide excellent customer service

 

Requirements:

  • Associates degree or equivalent years of service
  • Strong computer (including accuracy of typing) skills with: MS Office
  • Passion and energy to succeed
  • The availability to work extra hours, if required at month-end, year-end and holidays. 
  • Computer literate with MS Office software tools
  • Positive, team oriented attitude
  • Ability to quickly adapt to change
  • Experience in business environment
  • Ability to analyze situations and develop solutions to problems
  • Excellent organization and prioritization of daily tasks and projects
  • Ability to deal with interruptions and unrelated details while maintaining progress toward completing tasks

 

Attributes:

  • Excellent communication skills
  • Detail oriented
  • Responsive to requests
  • Positive, energetic, and optimistic
  • Comfortable operating independently, autonomously
  • Strong sense of customer service. (Servant's heart)
  • Team player
  • Ambition and desire to succeed
  • Willingness to perform routine tasks as well as complex ones

 

General Responsibilities:

Corporate Credit Cards:

  • Manage all aspects of JP Morgan Mastercard and HSBC credits cards in Australia and Canada as Company Administrator
  • Responsible for all cardholders within Bastian Solutions' business units
  • Request new cards as appropriate and cancel terminated employees cards
  • Maintain individual card holder credit limits and reset passwords as needed
  • Reconcile and Enter MasterCard expenses in AX
  • Ensure all Employees turn in Mastercard expenses monthly
  • Notify employees and their managers who fall behind

Accounts Payable:

  • Record overhead expense invoices in Microsoft AX
  • Responsible for obtaining appropriate approvals and paying invoices in a timely manner
  • Once a week, prepare supplier payment batches from AX for all Bastian companies. 
  • Send out weekly accounts payable download spreadsheet to all managers for approval.
  • Once approved, print checks or prepare ACH/wire documentation for all Bastian companies, which include business expenses, supplier, freight, and employee expense reports.
  • Work with the Business Support Specialists in resolving disputes and special circumstances that may come up with Supplier invoices
  • Receives and answers phone calls and emails from Suppliers looking for payment status of invoices.  Directs Suppliers to the appropriate Business Support Specialist when necessary.
  • Communicates to Business Support Specialist and Controller when questions or issues come up
  • Maintains AP files.  Regularly makes sure all documents have been filed and are in the correct location.  Assists others in locating documents if necessary
  • Annually, issue supplier 1099 forms

Backup/Support:

  • Back up Accountant with processing of bi-weekly and semi-monthly payroll
  • Back up support to accounting staff as needed



This position has been closed and is no longer available.
Bastian Solutions

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